Scroll down to the Time heading to see these four reports. Locate Jobs, Time & Mileage in the left vertical pane and click on it. Open the Reports menu and select Report Center. It offers four pre-formatted reports that tally this information in different ways. QuickBooks makes it easy for you to see the time data you’ve entered. These hours will now be available to you when you run payroll and bill customers. Save the Timesheet and repeat the process for any other employees as needed.
Totals for each column appear at the bottom. Be sure to click in the Billable box to create a checkmark if the service was billable. Enter Notes if you’d like, then the number or hours the employee worked for that customer for that service in the date column. You want to be sure that the Payroll Item code is the right one, so choose carefully there the WC Code (Workers’ Comp) should fill in automatically. Next, choose the Service the employee provided by again clicking the down arrow in that field. To create a new entry on the Timesheet, click the down arrow in the Customer column and select the correct Customer:Job. And anything you enter on the Timesheet will also appear as an individual entry. If you have already created individual records for that employee during that week, the information for each will appear in the corresponding date column at the end of the row.
If you need to change the dates, click the small graphical calendar, then click anywhere in the correct week. To the right of that is the Week Of field. This screen resembles a paper timesheet, with columns for all of the information you would enter if you created a single activity.Īt the top of the screen, click the down arrow next to Name and select the correct employee. You can also get there by clicking the down arrow next to the Enter Time icon on the home page. Open the Employees menu and select Enter Time | Use Weekly Timesheet. QuickBooks offers another way to enter time records that’s especially useful if you have multiple employees and a lot of work hours to track.
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